The Best Accounting Software for Nonprofits Comparison


For more information on especially for nonprofit organizations, read our nonprofit buyer’s guide. Cloud-based financial management and accounting software FreshBooks is not only for SMBs. The software’s popularity stems from its ability to streamline organizations’ time tracking and invoicing processes. Indeed, sending invoices using FreshBooks takes only a few minutes. For example, accounting software can be used to store and track your organization’s expenses, payroll, and transactions. Accounting software can help you save time, as it can handle bank reconciliation and speed up tasks like invoicing, bill payment, and even payroll.

If you’re further down the path and have more detailed accounting needs, you can upgrade to Sage Intacct for a more intensive cloud-based software system. Sumac also integrates seamlessly with QuickBooks Desktop and QuickBooks Online. If you’re using one of these programs, Sumac can give you access to the nonprofit-specific features that QuickBooks lacks.

QuickBooks Enterprise

Thus, you can quickly deal with donors and granting authorities and secure more donations for your charitable cause. Hence, it is challenging to process all these resources appropriately and retain the nonprofit status. Nonprofit accounting software helps you to respond to these challenges smartly.

There are also tons of integration options and built-in customer support. Because it’s a full ERP, the software is on the expensive side, but for larger organizations that want strong fund accounting, Nonprofit+ could be a good choice. Zoho Books has four plans, including a new plan that’s completely free. If you want access to more features and users, you will have to upgrade to a paid plan. Paid plans range from $20/month to $70/month, although you can get a discount by paying annually. Both the Donor Management and Volunteer Portal add-ons are completely free and can be found in the Zoho Books Marketplace.

Why We Love this Nonprofit Accounting Software

Large-scale organizations with thousands of donors will need enterprise-scaled solutions, such as QuickBooks Enterprise Nonprofit or Blackbaud’s Financial Edge. Apart from a total accounting solution online via a web browser or mobile, Aplos is also renowned for nonprofit bookkeeping services. You can request on-demand services when you need to process challenging accounts or tax returns. Its bookkeeping team offers you accurate records, better financial statements, and simplified solutions. Grant management is one of the biggest challenges that nonprofits face. If you can’t afford to hire a grant manager, there are ways to streamline your grants process. There are even several accounting software options that also provide grant management add-ons to offer an all-in-one solution.

  • Some NPOs continue to rely on applications that are nearly 30 years old.
  • The company offers dozens of different products designed for various organizations and nonprofits.
  • Grants management — The tasks required to handle the financial, reporting, and program requirements of a grant according to the satisfaction of the body funding the grant.
  • If you’re searching for accounting software that’s user-friendly, full of smart features, and scales with your business, Quickbooks is a great option.
  • $159 per month for access to advanced financial management features, fixed asset tracking, and more.
  • Argenta by Devscape focuses on integrating and automating daily tasks, saving you time to spend on the things that really matter.
  • Tipalti Approve also includes robust features for managing vendor information.

These programs offer a wide array of features and are designed specifically with not-for-profit organizations in mind. Each program meets the necessary nonprofit accounting standards and displays strong security.

How to choose the best nonprofit accounting software for your organization?

Sage Intacct is best for global nonprofits that must work across currencies and tax codes to manage their financials. Our ratings take into account a product’s cost, features, ease of use, customer service and other category-specific attributes.


The system resolves these problems by effectively tracking all donations and expenses while supporting different currencies. Many small and midsize nonprofit organizations have excellent accounting software and keep their financials in good order, but need help when it comes to donor management and donation tracking. If you’re relying on multiple spreadsheets or outdated databases, Sumac can be an affordable upgrade that can streamline how you work with your constituents. Nonprofit Plus uses the Acumatica finance suite to offer a range of functions. In addition to fund accounting, you can also manage your board, volunteers, donors, grants, and budgets. Nonprofit Plus works with a range of industries and offers additional services including software development, project management, and consulting.

Zoho Books Pricing

You’re not sure of which types of bookkeeping for nonprofits records could suitable for your business or which accountant to hire? No worries, this article will gently accompany you in your knowledge journey. From $59 to $159 /month Blackbaud An all-in-one charity management platform. Online service, Xero, of course, works as long as you have access to the Internet and are using one of the many popular web browsers.

QuickBooks makes it easy to tag expenditures to fundraising, programs, or general admin so that you can report exactly how each dollar was spent for each program or fund across your organization. At the end of the year, all of your data is organized in one location to save you time when preparing IRS Form 990. However, unlike QuickBooks Online, it can’t separate income and expenses by classes to mimic fund or program service accounting. If you need to track activity for more than one fund or one service program, then you’ll be better off spending money on better software like QuickBooks Online. File990 makes filing your nonprofit’s taxes easier with their comprehensive filing software. As an authorized e-filer with the IRS, File990 will submit your tax returns quickly and securely.

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